Request for Proposal – Janitorial Services of City Buildings

The City of Foster City is inviting proposals for Janitorial Services of City Buildings  as outlined and delineated on the attached Request for Proposals and Scope of Services. Proposals are due to the office of the Building Services Division at the Foster City Corporation Yard, 100 Lincoln Centre Drive, Foster City, CA 94404, before 4:00 P.M., Tuesday, August 6, 2024.

PROJECT REQUIREMENTS

The work includes furnishing all labor, equipment, and cleaning agents/chemicals required to complete the work at various sites throughout the City. The proposal must include the required services at all facilities listed below and detailed in the Request for Proposal and Scope of Services.

• Library/Community Center (1000 E. Hillsdale Boulevard)

• Corporation Yard Administration Building, Training Center, Locker Rooms, Lunch Room (100 Lincoln Centre Dr.)

• Current and Temporary Recreation Center Facilities (to be determined prior to contract execution.)

 • The VIBE Teen Center (670 Shell Blvd.)

• Police Station (1030 East Hillsdale Blvd.)

• Council Chambers (620 Foster City Blvd.)

• City Hall (610 Foster City Blvd.)

• Emergency Operations Center (First Floor only at 1040 East Hillsdale Boulevard)

Note: The current Recreation Center is anticipated to be demolished in Fall 2024. During construction, temporary “portables” will be used. Proposals must contain pricing for both the Temporary and Permanent facilities, but only one of these facilities will be serviced at any given time, depending upon the construction schedule. In addition to routine service, the City is requesting pricing and proposals for emergency, on-call service and additional janitorial services associated with special events, as needed. The City requests a flat, not-to-exceed fee for routine service. Emergency services and additional calls for service may be proposed at an hourly rate or at a per-job rate. Proposals must clearly define the fee for routine service, the hourly or per-job fee for non-routine work and the Contractor’s expected payment schedule.

CONTRACT

The initial contract period shall be from October 1, 2024, to September 30, 2026. The contract includes 36 months of contract term extensions by mutual agreement. These extensions may be exercised in increments from two (2) to twelve (12) months. The successful proposer will be required to enter into and abide by the terms of the City’s Agreement for Janitorial Services which is included in the Request for Proposal as an attachment, including all insurance requirements. Proposals are expected to include these requirements.

REQUESTS FOR ADDITIONAL INFORMATION

The City reserves the right to seek clarification or additional information from any vendor throughout the solicitation process. The City may require a Vendor’s representative to answer questions during the evaluation process with regard to the Vendor’s proposal. Failure of a Vendor to demonstrate that the claims made in its proposal are accurate may be sufficient cause for deeming a proposal non-responsive.

MANDATORY PRE-BID CONFERENCE MEETING

All proposers are required to schedule a mandatory walk-through of the eight (8) City locations with Building Maintenance staff prior to submitting a proposal. Walk-throughs can be scheduled by contacting Administrative Assistant Jill Salvato at 650-286-3554 or jsalvato@fostercity.org. Allow four (4) hours for this meeting