Management Coordinator
| City of Foster City |
| Estero Municipal Improvement District |
| Job Specification |
| DEFINITION: |
| Under administrative direction performs paraprofessional, technical and administrative work in providing staff assistance to departments and major divisions; and performs related work as required. |
| DISTINGUISHING CHARACTERISTICS, FEATURES, REQUIREMENTS: |
| This is the highest level in the administrative support series, representing a “bridge” classification between Management Assistant and professional classifications such as Management Analyst I. It is distinguished from all other administrative support classes through the performance of duties of an analytical and program-related nature in addition to technical and administrative tasks. |
| SUPERVISION EXERCISED AND RECEIVED: |
| Receives general supervision from higher level departmental or division administrative personnel. Exercises direct or functional and technical supervision over support staff. |
| IMPORTANT AND ESSENTIAL DUTIES: |
| Depending upon assignment, duties may include, but are not limited, to the following: Provide information and assistance to City staff and the public in researching information related to City regulations and department policies. Provide research assistance in a variety of municipal administrative areas. Investigate complaints and recommend corrective action as necessary. Review, research, summarize, track and analyze a variety of fiscal, statistical and administrative information and plans or projects; compile or direct the preparation of annual, quarterly or administrative reports, policies, manuals and newsletters. Participate in conducting organizational, administrative, fiscal and personnel surveys and studies by gathering, compiling, tabulating and reporting data. Perform a variety of complex administrative and technical duties related to the development and implementation of special projects and/or programs; develop and prepare summary reports related to the special projects or programs. Develop and revise department forms and report format, as well as report preparation procedures. Prepare and revise various operating procedures, rules, and regulations upon request. Develop public relations publications and materials. Coordinate and monitor a departmental budget, compile annual budget requests, recommend expenditure requests for designated accounts, prepare revenue projections and monitor approved budget accounts. May manage office support functions; direct the work activities of assigned clerical personnel; prioritize and coordinate work assignments; review work for accuracy. Establish and maintain department or program records, project budgets and other documentation. Assist with developing and connecting special studies, surveys and research assignments related to the assigned program. Participate in the development of new or revised programs and procedures. Develop recommendations for problem solving. |
| JOB-RELATED QUALIFICATIONS: |
| Knowledge, Skills and Abilities: |
| Knowledge of: advanced principles and practices of fiscal, statistical and administrative research and report preparation; principles of organization and management; English usage, spelling, grammar and punctuation; principles of supervision, training and performance evaluation; advanced procedures and techniques of budget preparation and accounting; modern office practices, procedures and computer equipment; principles and procedures of record keeping and reporting; research, statistical techniques and methodology; problem resolution methods. |
| Ability to: acquire a thorough knowledge of department operations and policies, and of applicable City policies and regulations; learn, interpret and apply Federal, State and local policies, procedures, laws and regulations; communicate effectively, both orally and in writing; research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports; assist in preparing and monitoring a budget; manage or coordinate work plans, sub-programs, projects and other activities; compile and analyze data and formulate recommendations; work independently; understand and follow oral and written instructions; communicate clearly orally and in writing; establish and maintain cooperative working relationships with those contacted in the course of work. |
| EDUCATION AND TRAINING GUIDELINES: Any combination equivalent to experience and education that could likely provide the required knowledge, skills and abilities would be qualifying. A typical way would be: |
| Education: Equivalent to completion of the twelfth grade supplemented by course work in finance, public administration, business or related field. Possession of an Associate of Arts Degree in an applicable curriculum is desirable. |
| Experience: Five years of increasingly responsible administrative or technical experience and three years of paraprofessional work experience. |
| SPECIAL REQUIREMENTS: |
| Ability to learn, retain and apply complex information, terminology, policies and procedures; work effectively with a wide variety of people on a broad scope of issues; maintain composure under difficult circumstances; prioritize project activities and deadlines and coordinate completion with other staff. |
| LICENSES, CERTIFICATES, REGISTRATION: |
| Licenses: Possession of a valid California Class C Driver’s License. |
