Accounting Manager
| City of Foster City |
| Estero Municipal Improvement District |
| Job Specification |
| DEFINITION: |
| Under general direction of the Finance Director, manages the financial activities and accounting functions, computer operations and supervises accounting staff; performs difficult and complex statistical analyses; assists with annual budget preparation; in charge of the annual financial audit; develops and distributes internal financial reports. |
| DISTINGUISHING CHARACTERISTICS, FEATURES, REQUIREMENTS: |
| This is a full-time, middle management position requiring expertise in administrative, supervisory and accounting functions. Depending upon the number of authorized positions, functions may be split between two managers. Responsibilities include coordination of the capital assets program, payroll, accounts payable, accounts receivable, business licenses, utility billing, general ledger accounting, and the municipal finance software application. |
| SUPERVISION EXERCISED AND RECEIVED: |
| Receives general direction from the Finance Director. Provides direct supervision to the Senior Accounting Specialists and Accounting Specialists. |
| IMPORTANT AND ESSENTIAL DUTIES: |
| The duties of this position include, but are not limited to, the following: • Manage and supervise daily operation of accounts payable, accounts receivable, business license, cash receipts, general ledger, payroll and utilities for the City, District and CDA • Guide and support staff in providing customer service • Provide staff training and perform staff annual evaluations • Responsible for financial software function maintenance • Troubleshoot software problems/issues, and coordinate resolution with the software vendor and the City’s Information Technology Division • Manage staff daily workload, coordinate and review staff work • Participate in the development of policies and procedures • Plan, direct and coordinate work plan; assign projects, programs and activities; review and evaluate work products, methods and procedures; identify and resolve problems • Monitor the preparation and filing of SMIP report, Green report, possessory interest report, sales tax, payroll tax, W2 and 1099 • Coordinate SB90 claim preparation • Prepare bank reconciliation, revenue and expenditure variance analysis, capital assets accounting, year-end closing entries and audit schedules • In charge of monthly financial reports, year end closing, annual audit, CAFR and controller's reports • Oversee internal control functions • Assist in the preparation of the annual budget document, including compiling approved departmental expenditure budgets, revenue estimates and various narratives into the annual budget document. • Responsible for budget input and monitor revenue and expenditure transactions • Monitor and prepare monthly reports on investment portfolios for the City/District and Community Development Agency • Develop and implement policies, procedures and controls to ensure compliance with laws, regulations, City codes, City ordinance, GAAP and GASB • Maintain and update City website for Financial Services department and the City intranet regarding financial service functions in wiki, forms, documents, schedules, etc. • Participate in management team activities, i.e. training, meeting, EOC exercise, etc. • Provide support and assistance to the Finance Director in the departmental administrative functions |
| JOB-RELATED QUALIFICATIONS: |
| Knowledge, Skills and Abilities: |
| Knowledge of: principles and practice of local government financial operation; Generally Accepted Accounting Principles; governmental fund accounting; Government Accounting Standard Board requirements; sales tax and payroll tax laws; Federal and State laws and regulations; City/District ordinances; and personal computer and software application operation. |
| Ability to: supervise, train and evaluate staff performance; prioritize and coordinate staff projects and workload; develop and formulate financial policies and procedures; interpret and analyze complex financial transactions; prepare accurate financial statements, reports and analyses timely; establish and maintain fiscal procedures and records; communicate effectively with public and the City employees; provide training to the City employees in processing financial related transactions; and establish and maintain effective working relationship with co-workers. |
| EDUCATION AND TRAINING GUIDELINES: Any combination equivalent to experience and education that could likely provide the required knowledge, skills and abilities would be qualifying. A typical way would be: |
| Education: Graduation from a recognized college or university with a B.S./B.A. in accounting, finance, public or business administration or a closely related field. |
| Experience: Five years of professional accounting and data processing experience with at least two years in municipal accounting. Supervisory experience is strongly preferred. |
| SPECIAL REQUIREMENTS: |
| Ability to learn and retain complex information, terminology, policies and procedures; work effectively with a wide variety of people; maintain composure under difficult circumstances; analyze accounting systems and procedures; organize and supervise the work of others. |
| LICENSES, CERTIFICATES, REGISTRATION: |
| Licenses: Possession of a valid Class C California Driver's License. |
